There is something unique and memorable in each year. This is why Yearbook Digitization should receive sufficient attention by being done professionally. There are numerous vendors promising quality services. However, these precious memories should not be subjected to chance. You need to choose a vendor whose services you are certain about. Here are questions to ask in order to vet the vendors and get quality services.
What quality of images will be produced? Quality of images is measured in DPI or dots-per-inch or PPI which is commonly referred to as Pixels-per-inch. You should get images that are 400 PPI or more. The higher the PPI, the better the quality of images. This will also save you from having to scan the images again in future.
Have you handled similar projects in the past? Experience is extremely important because of the delicate nature of some of the images and documents involved. You need the experience as a guarantee that your images, some of which are uniquely irreplaceable, will be handled with care. By looking at results of previous projects, you can tell of the quality of work you will be expecting.
In what format will I receive the files? The digitized files come in different formats. Since the file will come in one format, it must be easy to use for the people accessing it. It should also be easy to share on other platforms by accommodating different gadgets. The file should also be convertible to other formats to enable sharing. PDF and JPEG are the most common formats that help you to preserve quality despite sharing.
How do you handle the original images to preserve their quality? The fact that you want to digitize the book does not mean that original materials should be damaged. You only have a single copy for memories that cannot be repeated. You need a vendor who is conscious about preservation of original documents. Folding of pages and defacing images should be unheard of. In fact, you should demand insurance to cover for any damages that might happen in the process of digitization.
What is the expected TAT? Turn-around-time should be as short as possible. This is especially important for institutions and libraries that share original materials with their clients and subjects. If these materials stay away for too long, the users will be deprived. You need the materials to stay away for the shortest time possible to allow other users to access these materials.
How will the materials be ordered? Ordering is important because it captures the chronology of events. It also makes your work easier to follow. In some cases, multiple images are captured on a single page. There must be a sense of order which makes it attractive to follow your work. Agree on the numbering and order of images to avoid confusion and improve on the usability of your work.
The latest technology should be incorporated to make it easy for users to search for information. One of the options is the use of optical character recognition or OCR which enables words on images to be searched. Where such technology is not available, the images should be converted to PDF to make it easier to search. The quality of digitization process will determine the quality of results produced.
What quality of images will be produced? Quality of images is measured in DPI or dots-per-inch or PPI which is commonly referred to as Pixels-per-inch. You should get images that are 400 PPI or more. The higher the PPI, the better the quality of images. This will also save you from having to scan the images again in future.
Have you handled similar projects in the past? Experience is extremely important because of the delicate nature of some of the images and documents involved. You need the experience as a guarantee that your images, some of which are uniquely irreplaceable, will be handled with care. By looking at results of previous projects, you can tell of the quality of work you will be expecting.
In what format will I receive the files? The digitized files come in different formats. Since the file will come in one format, it must be easy to use for the people accessing it. It should also be easy to share on other platforms by accommodating different gadgets. The file should also be convertible to other formats to enable sharing. PDF and JPEG are the most common formats that help you to preserve quality despite sharing.
How do you handle the original images to preserve their quality? The fact that you want to digitize the book does not mean that original materials should be damaged. You only have a single copy for memories that cannot be repeated. You need a vendor who is conscious about preservation of original documents. Folding of pages and defacing images should be unheard of. In fact, you should demand insurance to cover for any damages that might happen in the process of digitization.
What is the expected TAT? Turn-around-time should be as short as possible. This is especially important for institutions and libraries that share original materials with their clients and subjects. If these materials stay away for too long, the users will be deprived. You need the materials to stay away for the shortest time possible to allow other users to access these materials.
How will the materials be ordered? Ordering is important because it captures the chronology of events. It also makes your work easier to follow. In some cases, multiple images are captured on a single page. There must be a sense of order which makes it attractive to follow your work. Agree on the numbering and order of images to avoid confusion and improve on the usability of your work.
The latest technology should be incorporated to make it easy for users to search for information. One of the options is the use of optical character recognition or OCR which enables words on images to be searched. Where such technology is not available, the images should be converted to PDF to make it easier to search. The quality of digitization process will determine the quality of results produced.
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You can find an overview of the benefits you get when you use professional yearbook digitization services at http://www.yearbookscanning.com right now.
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