During our school lives, we get a photo of ourselves taken every year. All these pictures are then compiled into a yearbook for every class. We get to take a copy of the yearbook home and we get to remember the people we shared a classroom with for a long time to come. This rite of passage has however been made easier by digitized yearbooks.
One of the most annoying things is having to leave the work you were busy doing to start looking for some document. Case in point, you are a secretary at a school and someone comes looking for information on a student that cleared school a long time ago. Looking for the yearbook may take up time that you would have used doing something more productive.
There is an increased cost efficiency. In the past, people had to print out the pictures and print them on to the yearbooks. There were a lot of students so it cost a lot to print out notebooks for the whole school. You also needed money for the maintenance of the books which was another cost. With digitized notebooks, there is no such thing as printing and maintenance cost.
In the past, you may have needed to go the school to have a copy of the yearbook in the event you lost yours. Nowadays, it is so much more accessible. Most schools have a website from which you can access the information you need so long as you have working internet. You do not have to walk through a library for minutes trying to locate the book.
You may wonder where stalkers get their prey. A yearbook is like a hunting ground for them. You should ensure the safety of everyone who ever participated in anything in your school. Having a digital system, you can make the book accessible only to those whom it concerns. Give them the password and inform them whenever It is changed.
There are many ways in which you can preserve information. Digitization Is one of them. When you keep everything on a computer, it is sure to be that way as long as it is not edited. So, the information remains the same even 50 years down the line. With paper, however, the quality degrades with time and even the ink fades with time.
Try to imagine how things happened in the past. They used to have a filing system whereby they store information on everything that they need. In the event a catastrophe like fire or water struck, everything would be lost. This is however not the case the new digital age. Lightning may strike down the computer systems but the information can be retrieved from the cloud.
Space is one thing that is never enough. For a school, you have academic books in the library which are so many and at the same time, you have several copies of yearbooks from different years. This leads to stuffiness. With a digitalized system, however, you only need a monitor to display everything you need.
One of the most annoying things is having to leave the work you were busy doing to start looking for some document. Case in point, you are a secretary at a school and someone comes looking for information on a student that cleared school a long time ago. Looking for the yearbook may take up time that you would have used doing something more productive.
There is an increased cost efficiency. In the past, people had to print out the pictures and print them on to the yearbooks. There were a lot of students so it cost a lot to print out notebooks for the whole school. You also needed money for the maintenance of the books which was another cost. With digitized notebooks, there is no such thing as printing and maintenance cost.
In the past, you may have needed to go the school to have a copy of the yearbook in the event you lost yours. Nowadays, it is so much more accessible. Most schools have a website from which you can access the information you need so long as you have working internet. You do not have to walk through a library for minutes trying to locate the book.
You may wonder where stalkers get their prey. A yearbook is like a hunting ground for them. You should ensure the safety of everyone who ever participated in anything in your school. Having a digital system, you can make the book accessible only to those whom it concerns. Give them the password and inform them whenever It is changed.
There are many ways in which you can preserve information. Digitization Is one of them. When you keep everything on a computer, it is sure to be that way as long as it is not edited. So, the information remains the same even 50 years down the line. With paper, however, the quality degrades with time and even the ink fades with time.
Try to imagine how things happened in the past. They used to have a filing system whereby they store information on everything that they need. In the event a catastrophe like fire or water struck, everything would be lost. This is however not the case the new digital age. Lightning may strike down the computer systems but the information can be retrieved from the cloud.
Space is one thing that is never enough. For a school, you have academic books in the library which are so many and at the same time, you have several copies of yearbooks from different years. This leads to stuffiness. With a digitalized system, however, you only need a monitor to display everything you need.
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